Conference Policies and Waivers
By registering for the Dysautonomia International Conference: Advocacy in Action, you agree to the following policies and terms on behalf of yourself and all other individuals you register:
This is Dysautonomia International’s first indoor event since the pandemic started in 2020. Since many of our community members are working hard to protect themselves from COVID-19, we are implementing COVID-19 policies that will be strictly enforced.
All attendees will be issued three self-administered nasal swab COVID tests. The test must be taken each day before entry into the conference space will be permitted. The negative test should be brought to the registration desk and shown to the monitor where you will be issued a wrist band signifying you are permitted to enter the conference for that day.
If you test positive, you will not be permitted to enter the conference that day or any remaining days of the conference, including Dysautonomia Advocacy Day. If you test positive please do not bring your positive test to the conference registration desk. Please notify Dysautonomia International staff by texting or calling 845-532-3477. Our staff will provide you with a refund for your conference registration and a list of local medical clinics and pharmacies that can assist with COVID. A complimentary virtual registration will be offered to any guest denied admission to the conference because they tested positive during the conference.
If you are feeling symptoms of possible COVID-19, such as a fever, cough, shortness of breath, or other symptoms that may not be part of your typical dysautonomia symptoms, whether you test positive or not, we ask that you do not enter the conference area.
All guests must wear masks when indoors, other than when eating or presenting lectures. If you use a mask with a breathing valve, you must also wear a secondary mask over it to protect other guests. If you are unable to wear a mask, please register for our Virtual Registration option.
Conference guests will have access to an optional outdoor seating area. We encourage guests to enjoy this space during meal times or when connecting with other conference guests socially if you would like to do so.
Despite these preventive measures, we cannot guarantee a COVID-free conference, so we encourage all guests to be vaccinated and exercise caution on your travels to and from the conference.
Prior to June 20, 2023, your registration is fully refundable less a $20 service charge per registration to cover the cost of administration of your registration and refund.
After June 20, 2023, no refunds will be issued, other than the COVID-19 screening refunds discusses above, due to guarantees that must be given to the hotel by this date for meals and equipment fees.
Registrations are not transferrable.
If you have already paid for your registration and would like a refund prior to June 20th, please contact us at email@example.com.
Pets are not permitted to attend the Conference. The only animals permitted at the Conference are service animals trained to work or perform tasks needed to assist a person with a disability, as defined by the Americans with Disabilities Act (ADA). Service animals must be under control of handlers at all times. If a service animal is out of control and the handler does not take effective action to control the animal, staff may request that the animal be removed from the Conference space to protect the safety of our guests and other service animals attending the Conference.
COVID-19 Liability Waiver
By registering for and attending the 2023 Dysautonomia International Conference: Advocacy in Action, I agree to abide by all health and safety guidelines and recommendations promulgated by federal, state, and local government agencies and officials, Dysautonomia International, and the event venue, Hyatt Regency Dulles in Herndon, Virginia. This includes, but is not limited to, restrictions set in place by Dysautonomia International and the venue during the event that may consist of Rapid COVID-19 testing, wearing a mask at all times in indoor public areas. I further agree that I will not attend the 2023 Dysautonomia International Conference in person if I develop new symptoms consistent with COVID-19 such as fever, cough, shortness of breath, or a sinus infection, I am knowingly exposed to the COVID-19 virus within 10 days prior to the event, or exhibit any symptoms of the COVID-19 virus 10 days prior to the event. Additionally, I understand that travel to and participation in events may increase the risk of exposure to communicable diseases.
I HEREBY RELEASE, WAIVE AND FOREVER DISCHARGE ANY AND ALL LIABILITY, CLAIMS, AND DEMANDS OF WHATEVER KIND OR NATURE AGAINST Dysautonomia International AND ITS AFFILIATED PARTNERS AND SPONSORS, INCLUDING IN EACH CASE, WITHOUT LIMITATION, THEIR DIRECTORS, OFFICERS, EMPLOYEES, VOLUNTEERS, AND AGENTS (THE “RELEASED PARTIES”), EITHER IN LAW OR IN EQUITY, TO THE FULLEST EXTENT PERMISSIBLE BY LAW, INCLUDING BUT NOT LIMITED TO DAMAGES OR LOSSES CAUSED BY THE NEGLIGENCE, FAULT OR CONDUCT OF ANY KIND ON THE PART OF THE RELEASED PARTIES, INCLUDING BUT NOT LIMITED TO DEATH, BODILY INJURY, ILLNESS, ECONOMIC LOSS OR OUT OF POCKET EXPENSES, OR LOSS OR DAMAGE TO PROPERTY, WHICH I, MY HEIRS, ASSIGNEES, NEXT OF KIN AND/OR LEGALLY APPOINTED OR DESIGNATED REPRESENTATIVES, MAY HAVE OR WHICH MAY HEREINAFTER ACCRUE ON MY BEHALF, WHICH ARISE OR MAY HEREAFTER ARISE FROM MY PARTICIPATION WITH THE 2023 Dysautonomia International Conference.
Photo Release Waiver
Dysautonomia International and its staff, volunteers and contractors will be recording educational sessions and taking other photographs and video during the 2023 Annual Conference and Dysautonomia Advocacy Day on Capitol Hill.
I hereby grant the Dysautonomia International permission to use my likeness in a photograph, video, or other digital media (“photo” or "photos") in any and all of its publications, including but not limited to web-based publications, without payment or other consideration.
I hereby hold harmless, release, and forever discharge the Dysautonomia International from all claims, demands, and causes of action which I, my heirs, representatives, executors, administrators, or any other persons acting on my behalf or on behalf of my estate have or may have by reason of this authorization.
I HAVE READ AND UNDERSTAND THE ABOVE PHOTO RELEASE. I AFFIRM THAT I AM AT LEAST 18 YEARS OF AGE, OR, IF I AM UNDER 18 YEARS OF AGE, I HAVE OBTAINED THE REQUIRED CONSENT OF MY PARENTS/GUARDIANS.